QHSORM 5000-005

Review & Construction Impact Fees (CIF) and Deposits

 

Responsible team
Architectural Review Board (ARB) 13 May 2024
Reference
CCRE Article V, Section 5.2.(b)(vii)

Architectural Review Board (ARB) Guidelines

Policy
Our policy is to ensure all new homes constructed and additions/ modifications to existing homes are in accordance with Architectural Review Board (ARB) Guidelines and completed per ARB approved plans. The ARB will inspect all construction projects at completion to ensure that work has been accomplished per the ARB approved plan.

Fees and Deposits are established by the Board of Directors annually based on project type (e.g., new constructions, additions, pools, landscaping changes, etc.).

Types of fees
There are two types of fees which are charged in accordance with ARB Guidelines Appendix B …

Fee type… Reason for fee…
Review fee to cover the costs of the review and approval process
Construction impact fee (CIF) are charged to compensate for additional infrastructure maintenance caused by the project.
Review fees
Use the below chart to determine disposition of review fees…

The review fee… If….
will be returned the project is withdrawn prior to being reviewed by the ARB.
is non-refundable the fee is for less than $500.
the project has been reviewed and either approved or disapproved and regardless of project status, including subsequent cancellation.
Is refundable at 50% the fee is for more than $500 and not approved by the ARB.
Construction impact fee (CIF)
Use the below chart to determine disposition of CIF…

The CIF… If….
will be returned a project is cancelled by the applicant without initiation of construction and prior to permit expiration.
is non-refundable construction has been initiated.
Deposit
Deposits are collected in accordance with ARB Guidelines Appendix B and are due at the time a project is submitted to the ARB for review and approval. Use the below chart to determine disposition of deposits…

If… Then the deposit…
the project is found during final inspection to be in compliance with the ARB approved plan… will be returned less holdbacks [e.g., fines]
the project is found during final inspection not to be in compliance and fails project inspection, the deposit will be retained until the compliance requirements are completed…

 

will be forfeited in its entirety, unless all compliance requirements are satisfied within 3 months.  The builder / property owner is responsible to notify the ARB Coordinator to schedule a re-inspection, normally within 30 days. The ARB Coordinator will re-inspect the project after 3 months have elapsed, even if a re-inspection has not been requested by the builder / property owner.
If construction on a project has been initiated (i.e., construction has begun) but not completed for any reason by the end of the permit period, and an extension has not been approved… is forfeited.
a project is cancelled by the applicant without initiation of construction and prior to ARB permit expiration… will be refunded in full.

Note:  Separate checks, made payable to Queens Harbour Yacht and Club Owners Association are required for the review fee, the Construction Impact Fee (CIF) and deposit.

ARB Permit
Upon ARB approval, an ARB permit is issued requiring completion of the project within a specified period (independent of regulatory permit requirements [e.g., city building permits, St. Johns River Water Management District permits, etc.]) as follows…

1.      New Home Construction – 12 months

2.      Major Projects (Additions, Pools / Enclosures) – 6 months

3.      Minor Projects (Landscaping / Fencing / Pavers / etc.) – up to 6 months

A project is initiated once construction begins. If the permit expires and construction on an approved project has not been initiated, the project will be deemed to be cancelled and refunds processed accordingly. Re-initiation of cancelled project will require a new application and permit (with associated fees and deposits).

A permit may be extended by the ARB for up to 6 months if the project has been initiated and construction is in progress at the time the request for extension is made. In extraordinary circumstances, a second extension of 6 months may be approved by the ARB if the construction is in progress at the time the second extension is requested. It is the responsibility of the property owner to request an extension prior to permit expiration.

Inspection
At project completion, it is the responsibility of the builder/property owner to notify the ARB Coordinator in order for inspections to be scheduled.

Final ARB inspections are scheduled to coincide with monthly ARB meetings; inspections are conducted the second and fourth Wednesday of each month.

MAY 2024