QHRRP 8000-005

Member Meetings

 

Review/update responsibility
Member and Board Meetings
Revision
13 May 2024
Reference
ByLaws, Section III

FL Statute Title XL Chapter 720.306

CCRE Article XVI

Articles of Incorporation, Article XVII

Background
In Florida, POAs are regulated by the Florida Homeowners Association Act found in Title XL Chapter 720 of the Florida Statutes. This act applies to all corporations responsible for community areas and membership is made up of parcel owners or their agents.
Member meetings
There are three types of “member” meetings…
 

Meeting Type Description Notice
General A meeting of all members shall be held only at such time as the Board of Directors proposes the following actions…

Action Reference
Termination of the Declaration CCRE Article XVI,  Section 16.3
Amendment of the Declaration CCRE Article XVI,  Section 16.4
Initiation of lawsuits by the Association CCRE Article XVI,  Section 16.6
Amendment of the Articles Articles of Incorporation, Article XVII
Amendment of ByLaws ByLaws, Section IX

 

The POA shall give all members at least 14-day notice of any General Member Meeting.  Notice shall be mailed, delivered, or electronically transmitted to the members.

 

Note:  Per FL Statute 703.(1)(d)6(e), Amendments to Declaration, Articles or ByLaws require proposed new language be underlined, and proposed deleted language must be stricken. If the proposed change is so extensive that underlining and striking through language would hinder, rather than assist, the understanding of the proposed amendment, a notation must be inserted immediately preceding the proposed amendment in substantially the following form: “Substantial rewording. See governing documents for current text.” An amendment to a governing document is effective when recorded in the public records of the county in which the community is located.

Annual A meeting of all members shall be held annually to elect the Board of Directors and conduct such other business as the members determine.  The Board of Directors have established the Month of March as the month the annual meeting will be held (See QHRRP 8000-100 – Annual Meeting of Members) The POA shall give all members at least 14-day notice of the Annual Meeting.  Notice of an Annual Meeting need not include a description of the purpose or purposes for which the meeting is called.  Notice shall be mailed, delivered, or electronically transmitted to the members.
Special A meeting of all members shall be held when called by the Board of Directors.  Business conducted at a Special Meeting is limited to the purposes described in the notice of the meeting.

 

 

The POA shall give all members at least 14-day notice of the Special Meeting.  Notice of Special Meeting must include a description of the purpose(s) for which this meeting is called.  Notice shall be mailed, delivered, or electronically transmitted to the members.
Who can attend?
Members have the right to attend all member meetings and to speak at any meeting for at least 3 minutes with reference to all items opened for discussion or included on the agenda.  Members desiring to speak, must sign up to speak prior to the meeting.